The Accounts Payable (AP) Specialist is responsible for performing a variety of AP functions to ensure timely, accurate processing and payment of vendor invoices. This role is essential in maintaining positive vendor relationships and ensuring compliance with established policies and procedures.
Key Accountabilities:
- Monitor, maintain, and retrieve invoices from multiple AP email boxes daily.
- Match invoices to daily/weekly open receiver reports, enter information, and verify accuracy.
- Process invoices through AP automation tool.
- Maintain adherence to corporate and departmental policies, ensuring accurate processing of invoices.
- Reconcile and process customs entries.
- Complete wire requests for EFTs and wire payments, ensuring proper documentation is in place.
- Facilitate timely settlement of EFT payments.
- Setup new Vendors ensuring all necessary documentation is received.
- Reconcile monthly vendor statements, investigating and resolving discrepancies in a timely manner.
- Participate in special projects, system enhancements, or process improvement initiatives as assigned.
Requirements
Knowledge/Skills/Abilities:
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Adobe Acrobat).
- Exceptional attention to detail with the ability to ensure accuracy in high-volume, transactional tasks.
- Strong organizational skills with the ability to prioritize, multi-task, and meet deadlines in a fast-paced environment.
- Ability to handle confidential or sensitive information with discretion.
- Strong problem-solving skills, with the ability to independently research and resolve complex issues.
- Excellent interpersonal and communication skills, able to work collaboratively with internal teams and external vendors.
- Ability to work independently and with minimal supervision, demonstrating sound judgment and decision making.
Education/Experience/Training:
- Associate’s degree in Accounting, Finance, or a related field is preferred.
- 2 years of hands-on accounts payable experience, preferably in a mid-to-large sized organization.
- Familiarity with Microsoft D365 or similar systems (Oracle, SAP, etc.), preferred.
- Experience working with AP automation tools and electronic invoicing is a plus.
Physical Demands and Environment:
- Minimal physical effort required; may occasionally lift objects weighing up to 10 pounds.
- Work is typically performed in a standard office environment, with regular sitting, standing, or walking as needed.
- Requires moderate concentration and attention to detail for effective execution of varied tasks with some complexity.
- Low risk of physical injury in the performance of duties.
At Martignetti Companies, we take pride in creating an environment where you can bring your best self to work. We aim to be an employer of choice where everyone feels a sense of belonging. We demonstrate this commitment through our dedication to Diversity, Equity & Inclusion and by offering a robust benefits package that includes generous paid time off, medical, dental, and vision insurance, a comprehensive 401K plan, and employee discounts. We welcome everyone to apply and join a company that truly believes its employees are its greatest asset!
Martignetti Companies is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, age, sex, gender, sexual orientation, national origin, ancestry, disability, genetics, veteran status, or any other characteristic protected by state, federal, and local laws. We also comply with applicable state and local laws governing nondiscrimination in employment in every location where we have facilities.
EEO M/F/D/V
NOTE: This job description covers the essentials but isn’t exhaustive. Employees may be asked to take on additional tasks or duties to help meet the evolving needs of our organization.