Awardees

The Summer Experience Grant will typically be reported to the IRS by Cornell on federal form 1099-MISC (U.S. persons) or 1042-S (non-U.S. persons). Generally, no tax is withheld for U.S. persons. However, Cornell will typically be required to withhold tax for most non-U.S. persons. Regardless of the tax reporting by Cornell, the ultimate taxability and reporting is your responsibility. Cornell employees cannot provide personal tax advice – please consult your personal tax advisor for more information.

There are a host of expectations outlined in the contract. As a recipient of the grant, you are expected to abide by those expectations. Generally, you are expected to communicate to seg@cornell.edu when you have any questions or concerns during your experience. There are several of End-of-Experience action items that you must complete and if you do not, you will be in jeopardy of having your funds rescinded. You are also expected to periodically check your Cornell email for any updates and reminders. Last, you are expected to be professional and abide by the policies set forth by your host organization. We also encourage you to speak with your supervisor about Summer Experience Grant and it’s requirements.

Full details will be included in the e-mail letting you know you have been tentatively awarded a Summer Experience Grant. Once you receive that email, please be sure to complete your Grant Disclosure, where you will confirm and/or let us know of any new funding sources you have applied for or accepted for your summer experience. If your experience is taking place outside of the US, you will also need to register with the Cornell International Travel Registry Experience Verification (this step is not required for US experiences). Finally, your supervisor will need to complete an Experience Verification form. We will send them the link directly but encourage you to follow up with them to make sure they complete it in a timely manner. Once these steps are completed and reviewed by the committee, you will receive a final award email detailing the amount you have been awarded in each category (housing, travel, food, clothing, etc.) with a link to a contract to agree to. 

First of all, review and agree to your contract within one week. If you have questions regarding your contract, please don’t hesitate in contacting us. Once your contract is complete, we will start the process of requesting payment to you. This will require you to register in the PaymentWorks system if you do not already have an account. Please pay careful attention to emails from invitations@paymentworks.com and follow the instructions promptly. Once your PaymentWorks registration is complete and verified, you can expect to receive payment within 1-2 weeks. The payment will either be deposited into your bank account or you can receive a check in the mail.

We recommend registering for direct deposit/ACH rather than being paid by check as you will receive your funds more quickly. 

Please save all receipts for major expenses including rent, utilities, plane/train travel to arrive at and depart from your experience location, and clothing. You do not need to collect or save receipts for food/personal care items, gas mileage, or daily commuting via subway or similar. At the end of your experience, you will submit all your major expense receipts in one PDF via the Experience site along with your photo and written reflections. We recommend saving all receipts in a folder on your computer so you can create one PDF at the end of your experience. 

Email seg@cornell.edu as soon as possible if something changes including switching to a different experience, taking on an additional experience, moving to remote from in-person (or vice versa), or starting late/ending early. 

Please contact the SEG team at seg@cornell.edu to share your concerns and we will work with you to find an appropriate path forward.