ENGLAND PONTICELLO & ST.CLAIR (EPS) (www.eps-law.com; www.englandponticellostclair.org) is a southern California law firm with a history over 50 years, and a great working environment. We are looking for a legal assistant/secretary for our downtown San Diego office. A college degree is desired.
The candidate should possess these qualities: attention to detail, excellent communication skills (clear, concise and accurate verbal, listening and writing), ability to prioritize and meet deadlines, pride in work product, dedication to the firm and colleagues, professionalism, command of proper English usage (grammar and spelling), ability to follow directives, initiative, reliability, consistency, organized, ability to work both independently and on a team, flexibility when needed, openness to constructive feedback and learning, consideration of others, and a positive and pleasant disposition.
Job duties, among others, will include:
- Legal filings (WCAB, State and Federal courts, Department of Labor)
- Identifying exhibits and preparing exhibit packets
- Processing attorney dictation (downloading, formatting, proofreading, serving via email, USPS, FedEx, facsimile)
- Scheduling depositions and medical examinations (calling and coordinating dates/times with parties, experts, and vendors (court reporters, interpreters), arrange virtual appearances via Zoom, preparing and serving notices, calendar appearances, confirming appointments)
- Arranging travel/accommodations
- Tracking deadlines for submissions to courts and/or experts
- Preparing trial notebooks
- Setting reminders for attorneys and following up to ensure task completion
- Setting reminders for self to ensure party attendance at medical examinations, timely reports are received from experts after exams and in advance of trial exhibit exchanges).
- Maintaining Microsoft Excel task lists of projects and status
- Updating and maintaining accurate case information (parties, counsel, case numbers, dates of injury, contact information, etc.)
- Maintaining organized electronic case files in Microsoft Word
- Ancillary duties may sometimes include: answering phones, entering data in master calendar, setup Zoom meetings, maintaining appearance and cleanliness of workspace and common areas.
Prior experience in the legal field is a plus, however, we are willing to train a candidate who possesses the qualities set forth above and has prior office administrative skills in another professional field.
Salary: DOE 24-27hr
Benefits:
- 401(k)
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off